You will be placed with a Wyoming-registered US private holding company operating seven active business entities across real estate acquisition, legal services, multi service consulting, healthcare, e commerce, mobile detailing, and home services. All executive operations are coordinated through the President and CEO's office. This is a structured, professional, fast moving environment with established SOPs, a real team, and zero tolerance for dropped balls. You will be at the center of all of it.

The Virtual Executive Assistant reports exclusively to the President and CEO. No one else gives you direction. Your job is to keep his world running with total precision from 8 AM to 5 PM EST every business day. You are his gatekeeper, his filter, and the operational nerve center of his office. He follows a tight daily rhythm and your job is to support that rhythm proactively and without being asked twice. You handle what you are authorized to handle, you hold what needs escalating, and you never act outside your defined authority.

This role runs across 7 platforms simultaneously. All of them are required and all of them are used daily. There is no learning period for the tools. You need to be operational from day one.

• Minimum 3 years of dedicated Executive Assistant experience supporting a C suite executive. Not general admin. Not a VA. EA to senior leadership specifically.
• Near native written and verbal English. You communicate on behalf of a CEO. Every email, every call, every message is a direct reflection of the executive office.
• Full availability Monday through Friday, 8 AM to 5 PM US Eastern Time. This is a hard requirement with no exceptions.
• Demonstrated multi platform proficiency. You run Teams, IONOS, Gmail, RingCentral, Google Calendar, Wix, and Microsoft Bookings at the same time, every day.
• Zero tolerance for scheduling errors. You understand the difference between an inconvenience and a professional failure at the executive level.
• Mastery of escalation judgment. You know exactly what to handle, what to hold, and what to escalate — and you act on that without being told every time.
• Inbox zero discipline. You do not leave emails unresolved. Every item is processed, actioned, delegated, or archived before you end your day.
• Absolute discretion. You will have access to deal terms, legal matters, personnel records, and financial information. None of it leaves the office under any circumstances.
• Ability to manage multiple high priority tasks simultaneously under real time pressure without supervision or hand holding.
• Familiarity with AI tools such as ChatGPT and Claude for drafting, summarizing, and research is a plus.

We review every submission carefully. These will come up in the interview. If any of the following are true, please save your time and ours.

• You have fewer than 3 years of experience specifically as an Executive Assistant supporting senior leadership.
• You have ever improvised or acted beyond your authorized scope in a previous EA or admin role without explicit approval from your executive.
• You have made a scheduling error with a C suite executive that you cannot clearly and fully account for.
• You are not comfortable working across 7 or more platforms simultaneously every single business day.
• You are not available full time during US Eastern business hours (8 AM to 5 PM) Monday through Friday without exception.
• You cannot clearly and specifically articulate what you are and are not authorized to do in an EA role, particularly around finances, legal matters, and external communications.
• You have no experience managing high volume communications across multiple inboxes and phone lines at the same time.
• Inbox zero is not a discipline you currently practice or are prepared to commit to every single business day.

The VEA operates with delegated administrative authority only. The following are strictly prohibited without explicit, direct approval from the CEO. Any candidate who cannot demonstrate a clear understanding of these limits is automatically disqualified.

• Any financial authorization whatsoever. No payments, no wires, no commitments of any amount. Zero exceptions regardless of urgency or circumstance.
• Signing or agreeing to any contract, NDA, or legal document of any kind.
• Speaking to media, press, or investors on behalf of the company or any of its entities.
• Disclosing deal terms, property details, personnel matters, or financial information to anyone not explicitly authorized.
• Modifying or rerouting the CEO's phone system or IVR setup without IT approval.

These are the KPIs you are measured against. Missing them consistently triggers a formal performance review. You are expected to flag obstacles proactively before standards are missed, not after.

• $1,700 per month base compensation.
• Direct, long term working relationship with a US CEO and executive team across multiple industries.
• Structured performance review cycle with a clear path to raises and retention bonuses.
• A professional environment with real SOPs, proper tooling, and a functioning team behind you.
• Webly Studio support throughout onboarding, client matching, and ongoing placement.

Applications go through Webly Studio. Here is exactly how the process runs: